Free tool
The Delegation TranslatorA free prompt that turns your half-said instructions into assignments your team can finish
You already know what needs to happen. Getting it out of your head and into a form somebody else can act on is where the twenty minutes go. So you do it yourself again.
Paste the messy version. Get back an assignment your team can finish without coming back to you.
Works in Claude, ChatGPT, and Gemini. Free.
peace is a valid business metric
Your team is not slow.They are guessing.
You send the message. They read it twice. They fill in the blanks with whatever seems reasonable. Then it comes back wrong, and you fix it in eleven minutes, which is the whole reason you stopped delegating in the first place.
The instruction was clear in your head. It left your head missing four things they needed and had no way to know.
That gap costs your business hours every week. Nobody bills for those hours.
Watch it work
One real handoff
"Can you go into the email thing and make sure everybody who bought gets the right stuff, and check that page too?"
Three things before I can write this. 1. Which email platform, and which purchase? 2. What should they have received? 3. Which page needs checking?
"Kit. The June bundle. They should have the workbook and the call link. And the sales page still says early bird."
She asked for two things in one sentence, so it split them. Assignment 1 below.
1. Objective
Every June bundle buyer holds the workbook and the call link in their inbox before Friday.
2. Context you need
The June bundle sold across a live launch and a replay window, so buyers came in through two paths and only one of them was tested. She found out from a buyer, not from the system. The call is Monday, so anyone missing the link misses the call and asks for a refund. Delivery runs on the Kit automation, and the replay-window buyers may have landed on a different tag (assumed).
3. Steps
1. Pull the full list of June bundle purchases from Stripe. Sort by purchase date. 2. Pull everyone tagged for the June bundle in Kit. Compare the two lists. 3. List every buyer sitting in Stripe with no matching Kit tag. 4. Tag those buyers by hand so the delivery automation fires for them. 5. Confirm the delivery email holds a working workbook link and a working call link. Click both. 6. Check the automation trigger to find where the replay-window buyers dropped out. Write down what you find in one paragraph. 7. Post the buyer count, the gap count, and the cause in [CONFIRM: where].
4. Definition of done
- Stripe count and Kit tag count match. - Both links open for a buyer who is not logged in. - The cause of the gap is written down somewhere she can read it. - No buyer receives the delivery email twice.
5. Needs her approval before it ships
Any email going out to the full buyer list, including an apology or a resend. Send her the draft first.
6. Confirm before starting
- Your access to Stripe. - Whether replay buyers get the same call link. - Whether anyone already reached out about this.
FLAGGED: Assignment 2 covers the sales page still showing early bird pricing.
That took her one voice message and one line of clarification. The follow-up questions her team would have sent are already answered inside it.
Take it with you
The full prompt, the setup steps for Claude, ChatGPT, and Gemini, and the four files that make it sound like somebody who actually works in your business.
One email with the tool. Unsubscribe whenever you want.
What comes back
Six sections, every time
Objective
One sentence naming what is true when this is finished.
Context they need
The reasoning you skipped, written out for somebody who was not in your head.
Steps
Ordered, checkable, written for somebody who knows the tools and lacks the history.
Definition of done
What they check on their own so they know they finished without asking you.
Needs your approval
Everything client-facing, money-touching, or hard to reverse. Your gate stays yours.
Confirm before starting
Access, decisions, and assumptions. The questions get asked upfront rather than at 9pm.
When your instruction is too thin to build from, it stops and asks you up to three questions. It never invents a date, a tool, or a name to fill a gap.
Inside the download
Four files that change the output
The prompt works cold. It works better once it knows your business. The setup guide walks you through four short documents you upload once.
- Who does what, and what they can access
- What you run on, and where each login lives
- What always needs your eyes before it ships
- How you already do the thing
Ten minutes on the tool list kills the question the model asks you most.
you will write the roster and find work with no owner on it
Who made this
Janee Talley
I am a Business Systems Architect. I build the operational infrastructure underneath scaling service businesses, and I have generated more than $5.7 million in revenue for the founders I have done it for.
I built this because I watched the same thing happen in every business I stepped into. The founder was carrying every instruction in her head, and her team was waiting on her to hand it over one piece at a time.
Your business should carry weight with you. God did not give you this thing so it could take everything you have.
When it is bigger than one task
A launch is forty handoffsstacked in three weeks
One unclear instruction costs you eleven minutes. Forty of them, running at once, under a deadline, with a cart open, is what a launch actually is. That is the week you end up rebuilding the plane while flying it.
The Launch Intensive VIP Day is six hours where we build your launch system together. Two of those hours go to live implementation, so you leave with the thing built. Voxer stays open for seven days after while you run it.
I take three a month.
$2,500. Three spots a month.